Property Management Services
Reliable solutions for all your commercial property management needs.
At IMA, we provide comprehensive property management services to property owners. Our rent collection procedures and internal standards of performance are unmatched, representing an attention to detail and economy of scale guaranteed to bring expenses in below industry averages.
Basic management services include rent collection, lease enforcement and property maintenance. Owners receive regular reports detailing the status of collections, management and leasing activity.
Longterm success requires a level of comprehensive practices over and above the conventional property management functions. All managed facilities are inspected 2-3 times a week, thereby avoiding increased operating costs normally associated with emergency repairs.
Specifically tailored preventive maintenance programs, aimed at preserving and extending the economic life of the property, are carefully implemented. We employ only the best contractors available and regularly bid all services to ensure cost efficiency.
Our approach to facilities management stretches beyond the fundamental aspects of property management to include the following range of services that have made IMA a leader.
- Rent Collection
- Rent Payment Reminders
- Monthly Operating Report
- Regular Inspections
- 24 Hour Management
- Oversee Tenant Build-Out
- Lease Enforcement
- Capital Improvement Planning
- Individualized Preventive Maintenance Program
- Design & Construction Capabilities
The Accounting Department works in unison with the Management Department to maintain current and accurate data, in a secure environment, pertaining to each tenant and the property in general. We utilize an online service for accounting and property management, which keeps pace with the ever changing technology and provides complete access 24/7, 365 days a year. The integrity and security of our recordkeeping is paramount, with all data backed up on a daily basis.
Our Owner’s Report provides an overview of the center’s performance on a day to day basis, and keeps the Owner apprized of any outstanding issues that may arise. These monthly and quarterly financial reports are accompanied by an analytical report which offers some clarification and perspective.
Accounting is on a full charge basis. We handle the monthly billing of each tenant, accounts receivable, accounts payable, all the way through to general ledger and financial statements.
Financial reports maintained and prepared monthly and/or quarterly are:
- Tenant Bills
- Consumer Price Index (CPI) Notification
- Fixed Increase Notification
- Income & Expense Statements
- Cash Disbursement Check Register
- Commercial Rent Rolls
- Accounts Receivable Reports
- Trial Balance
- General Ledger
- Cost Performance Analysis Reports
- Bank Reconciliation